Sams Teach Yourself StarOffice® 5 for Linux in 24 Hours |
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Hour 9: Using Advanced Formatting Tools |
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StarOffice enables you to customize footnote options for each document you create. This section discusses how to customize the most useful footnote options. Options that you can set include designating that footnotes appear at the end of each page, the end of each paragraph, or the end of your entire document (endnotes). In addition, you can define how the automatic numbering of footnotes functions.
All the footnote options are set from the Footnote Options dialog box, which you can access by selecting Footnote from the Tools menu. (See Figure 9.5.)
Figure
9.5
In
the Footnote Options dialog box, you can set the location, numbering, and style
of your footnotes.
The Footnote Options dialog box is divided into four areas:
Position--Determines where footnotes are placed in your document
Auto numbering --Determines how the automatic numbering functions (used when you select Automatic instead of Character in the Insert Footnote dialog box)
Styles--Determines the formatting of the footnote text (this will make sense after you've read the section on styles at the end of this hour)
Continuation notice --Determines what message is placed between pieces of a footnote that must be split between two pages (try entering a long footnote and you'll quickly see how this is used)
The Position area of the Footnote Options dialog box describes where the text for footnotes that you insert is placed in your document. The default selection for the position is End of page, which means that for any footnote that you insert on a page, the text for that note is placed at the bottom of the same page. The only exception is footnotes that wrap to the next page if tables or numerous footnotes interfere with the formatting.
If you want to change your footnotes to endnotes, select End of document; StarOffice places all the footnotes at the end of your document, after all the text that you type.
The Auto numbering area enables you to determine three things about the automatic numbering of footnotes in your document:
What is used to number the footnotes (Arabic numerals, roman numerals, small letters, or capital letters). If you have a lot of footnotes, don't use roman numerals.
How often the numbering is restarted.
What the markers start with each time they are restarted.
Just as with the other automatic formatting features of StarOffice, such as outlining and bulleted or numbered lists (see Hour 10, "Using Tables, Indexes, and Other Special Features"), you can select which system to use for numbering your footnotes.
This flexibility enables you to use various numbering systems without having to use the Character option to type in a letter or special number for each footnote. It also keeps the footnote numbering accurate.
The automatic numbering that is provided for footnotes can be restarted at regular intervals. For example, you can have footnote markers 1 and 2 on the first page, and when you add a new footnote marker to page 2, the footnote marker can begin at 1 again. The options include the following:
Each page can have a separate set of numbered footnotes.
Each chapter can have a separate set of footnotes.
The entire document can use a single footnote numbering system, from beginning to end.
Finally, you can select the starting footnote number for the document. This starting number is used as the first footnote number for this file. This is used for Master Documents that include several files.
Note - The starting footnote number is not used for per page or per chapter numbering options, which restart at 1 automatically. |
The starting number is always shown as an Arabic numeral, even if you've selected letters or roman numerals as footnote markers. Think of the starting number as the sequential number to start with rather than the actual character. If you choose 5 as the Start at number and capital letters as the markers, for example, the first footnote is E.
The defaults for Auto numbering are 1,2,3, Per document, and 1 (for Start at). After you've tried these options, you can experiment with the Styles and Continuation notice options to see how they can improve the usefulness of your footnotes in StarOffice.
Sams Teach Yourself StarOffice® 5 for Linux in 24 Hours |
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Hour 9: Using Advanced Formatting Tools |
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