Sams Teach Yourself StarOffice® 5 for Linux in 24 Hours

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Hour 21: Formatting and Giving Your Presentation

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Preparing Hardcopy Slides


For many presentations, you'll want to have paper handouts of your slides for your audience. StarOffice has several options for how those handouts can be printed. The following section describes how to set up and print the handouts that you need.

Setting the Page Size

The default size setting for a presentation is the computer monitor. When you print the slides to paper, you need to select the correct paper size to which you want to print.

To set the page size, follow these steps:

1. Choose Page from the Format menu. The Page dialog box appears. (See Figure 21.24.)

2. From the Paper format drop-down list, select 8.5 x 11 in.

3. Choose the Landscape option to print slides or handouts. Choose the Portrait option to print Speaker Notes or a presentation outline.

4. Choose OK to apply these settings and close the dialog box.

Figure 21.24
In the Page dialog box, you can set up margins and paper size to print your presentation.

Defining Printing Options

To print a presentation, choose the Print item from the File menu. The Print dialog box appears (see Figure 21.25).

Figure 21.25
The Print dialog box is used to print a paper copy of your presentation. First, however, choose Options... to select what to print.

The presentation printing options are linked to this standard printing dialog box. You can access them by choosing the Options... button. The Printer Options dialog box appears, and you can select how and what to print. (See Figure 21.26.)

Figure 21.26
Select what to print and which other printing options to apply in the Printer Options dialog box.

Note - The Printer Options dialog box can also be viewed as the Printing tab in the Presentation Options dialog box.


In the Contents area of the Printer Options dialog box, you can choose what you want to print. The four options correspond to the four Master Views that you can use while preparing your slides. They are

Note that these options are checkboxes, not mutually-exclusive radio buttons. If you check all the boxes, StarOffice prints four sets of pages, one after another.

The Print area of the dialog box defines what information is included on each printed page. You can include

The Output quality area enables you to choose the default, Grayscale, or Black & White setting for printing. If you choose Grayscale or Black and White, your printing time can be significantly reduced. If you aren't using a color printer to prepare transparencies, you can use the grayscale option in most cases.

Finally, if you've selected a non-standard paper size--instead of Letter--you can use the Page options to select how pages will be arranged on paper (from the printing options that you selected).

Choose OK to close the Printer Options dialog box.

With the options selected, you can choose OK in the Print dialog box to begin printing your presentation handouts.

Sams Teach Yourself StarOffice® 5 for Linux in 24 Hours

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Hour 21: Formatting and Giving Your Presentation

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